Undergraduate Satisfactory Academic Progress Policy
Federal regulations (Sections 668.16(e).668.32(f) and 668.34) and Graziadio School policies require financial aid recipients to maintain satisfactory academic progress (SAP). Students must proceed toward successful and timely completion of applicable degree requirements to be eligible to receive federal and state aid. Students receiving merit based scholarships or grants must comply with the specific academic requirements associated with these awards.
To obtain financial aid funding and to retain financial aid eligibility, students must maintain SAP as defined by their program of study. Each academic program has its own standards. Please refer to the Graziadio School Academic Catalog for details regarding academic requirements.
SAP Requirements: Students meet SAP requirements by satisfying the following conditions:
a. meet a minimum grade point average required by the program
b. complete the degree requirements within the maximum time frame that is no longer than 150% of the time normally required for completion of an academic program. (Examples: BSM Program students must complete 120 units required for the BSM Degree and have the maximum time frame of 180 attempted units to complete the degree requirements.)
c. successfully complete at least 67% of attempted units on a cumulative basis
Repeated Courses: Students must repeat courses for which they fail to earn a passing grade. Students who wish to repeat a course(s) completed with a passing grade can use federal aid for only one repeat of each course. All repeated courses are included in the calculation of attempted units.
Withdrawal from Courses: Grades of W are counted toward the maximum time frame (“W”– withdrawal in good standing, “WM”-withdrawal military in good standing, “WF” --withdraw failing, NC in CR/NC classes). Grades of “WF” will be calculated as an “F” in the GPA. All “W”s will be calculated as attempted units and could affect the quantitative area of SAP.
Audited Courses: Students do not earn any academic credits for audited courses. These courses are not included in the calculation of attempted units.
Pass/Fail Courses: These hours will be included in the total of attempted and earned hours.
Information or changes in the registration of any student receiving veterans’ benefits will be forwarded to the Veterans Administration whenever such changes occur.
SAP Evaluation Timeline: Academic progress is evaluated at the end of each trimester.
SAP Warning: Failure to meet any of the SAP requirements results in placement on SAP Warning for the following trimester. The Financial Aid Office emails SAP Warning notifications to students’ Pepperdine email. Students who do not meet all SAP standards in the end of the Academic Warning period lose their eligibility to receive financial aid for the future trimesters.
SAP Appeal and Probation: To regain financial aid eligibility after the SAP Warning period, students must appeal, in writing, to the Associate Director of Financial Aid at the Graziadio School. The appeal must explain the reason(s) that led to the SAP failure and the changes that will allow the student to successfully meet the academic plan conditions in the future. Students are required to provide copies of supporting documentation.
If the appeal is granted, students are placed on SAP Probation and have one trimester to meet all SAP standards or to satisfy specific academic plan requirements set for the probation period.
Termination of Financial Aid: Financial aid is terminated for students who are dismissed from their program or fail to satisfy the SAP probation requirements.
Regaining Financial Aid Eligibility: Students who lost their eligibility to receive financial aid may have it reinstated by meeting the academic and financial aid SAP standards. The financial aid will be reinstated for future terms only.